92nd Street Y

Program Administrator

1 week ago
Educational Outreach [22]

Position Summary

The Program Administrator supports the Center for Education Outreach in the implementation of school-based and on-site programs, reaching thousands of students and teachers across New York City through music, dance, digital design, literature and visual art. The Program administrator must be able to perform a range of administrative duties, including communicating parents, students, teachers, invoicing, coordinating meetings and conducting research as required.

Essential Functions

  • Assist staff in carrying out Center for Education Outreach programs and projects.
  • Assist with the submission, tracking and record keeping of all program expenses and maintain database, records, correspondence, evaluations and files.
  • Process and record payments for invoices associated with school-based programs.
  • Process and record work orders and other documentation required by the NYC Department of Education, as part of 92Y’s status as a registered DOE vendor.
  • Support senior staff to ensure that department goals are met and adhere to approved budgets.
  • Demonstrate positive interpersonal relations in dealing with all members of the team.
  • Provide assistance and administrative support for the Director of Educational Outreach.
  • Assist with logistical arrangements for meetings, workshops and events including scheduling, set-up, catering and distribution of printed materials.
  • Communicate with artists, teachers and school coordinators as needed.
  • Assist with correspondence to parents, students, teachers and coordinators.
  • Conduct research as needed.
  • Undertake related duties as assigned.

Education, Skills and Experience

  • High School Diploma
  • Minimum 2 years’ experience providing administration assistance.
  • Possess strong time management and prioritization skills, with the ability to multitask in a deadline-oriented environment.
  • Ability to work on a team and establish cooperative working relationships.
  • Possess strong written and verbal communication skills.
  • Highly organized with attention to detail and strong record-keeping ability.
  • Skill in using personal computers and a variety of software applications, including the Microsoft Suite.

Hours of work:

36.25 hour work week. Typical work schedule will be Monday to Friday 9am to 5pm with the ability to attend occasional evening or weekend events.


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