92nd Street Y

  • Evening Events Coordinator

    Posted Date 1 week ago(4/16/2018 5:16 PM)
  • Position Summary

    Reporting to the Director of Dance and Adult Programming, the Evening Event Coordinator will provide support for a variety of adult education events including talks and panels in the Food, Health and Wellness, Theater, Art & Ideas and “B-School” series, among others.

    Essential Functions

    • Liaise with the Building Services and AV/IT departments to ensure that the event space is properly set up, in a timely manner, with all the required furniture, equipment, materials and supplies.
    • Greet speakers and publicists upon arrival, answering any questions they have, reviewing the run of show, and providing hospitality before the event.
    • Welcome patrons, managing the guest list with the box office as necessary.
    • Introduce the speaker(s); provide support during the event, troubleshooting any issues that arise; manage Q&A sessions; and manage any book sales and signing, as appropriate. 
    • Serve as a liaison between the daytime Adult Education program staff and the evening speaker, publicists and patrons, updating the daytime staff regularly on any pertinent information or feedback. 
    • Assist with other administrative duties relating to the Adult Education programs upon request. 

    Education, Skills and Experience

    • Excellent oral and written communication skills
    • Ability to multitask, prioritize and demonstrate excellent problem solving skills
    • Experience and interest in cultural and education programming
    • Experience working in administrative capacity with keen attention to detail
    • Prior experience in planning, coordinating and executing events, programs or classes highly desirable


    Typical work schedule will be: Monday through Thursday, 6-9:30pm. Some flexibility in this regard will be required.



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