92nd Street Y

  • Evening Event Coordinator

    Posted Date 2 weeks ago(2 weeks ago)
    92Y Adult Education [1]
  • Position Summary

    Reporting to the Director of Dance and Adult Programming, the Evening Event Coordinator will provide support for a variety of adult education events including lectures, talks, panels, workshops and other events occurring in 92Y’s classrooms and small event venues.

    Essential Functions

    • Liaise with the Building Services and AV/IT departments to ensure that the event space is properly set up, in a timely manner, with all the required furniture, equipment, materials and supplies.

    • Greet speakers and publicists upon arrival, answering any questions they have, reviewing the run of show, and providing hospitality to speakers, publicists and VIPs before the event.

    • Welcome patrons, managing the guest list with the box office, and reserved seating as necessary

    • Greet audience and introduce the speaker(s); provide support during the event, troubleshooting any issues that arise; coordinate Q&A and event ending flow; and manage and assist with book sales and signing, as appropriate

    • Serve as a liaison between the daytime Adult Education program staff and the evening speaker, publicists and patrons, updating the daytime staff regularly on any pertinent information or feedback.

    • Assist with other administrative duties relating to the Adult Education programs upon request.

    Education, Skills and Experience

    • Excellent oral and written communication skills

    • Ability to multitask, prioritize and demonstrate excellent problem solving and customer service skills

    • Experience and interest in cultural and education programming

    • Experience working in administrative capacity with keen attention to detail

    • Prior experience in planning, coordinating and executing events, programs or classes highly desirable

    Hours of work:

    Up to 14 hours work per week. Typical work schedule will be: Monday through Thursday, 5:30-9 pm. Some flexibility in this regard will be required.


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